Privacy Policy

YOUR PERSONAL INFORMATION - GENERAL DATA PROTECTION REGULATION (GDPR)

GDPR is bringing in new legal protection for personal information from May 2018. This tells you what personal information I gather and why, and what your rights are. 

Therapist's Name/Identity: Samantha Chater (Babistic)

Therapist's Contact Details:

Telephone No: 07799 032191

Email address: samantha@babistic.co.uk

Address: 37 Heath Road, Timperley, Altrincham, WA15 6BH

Data Controller Contact Details: samantha@babistic.co.uk

The Purpose of processing Client Data

In order to give professional reflexology treatments, teach classes for hypnobirthing or teach classes for the Baby all in One services I will need to gather and retain potentially sensitive information about you or your child's health. What is requested can be seen on the booking  / consultation forms.  I will only use this information for informing reflexology treatments, and associated recommendations concerning aspects of health and wellbeing / adaptations to techniques, which I will offer to you for the appropriate therapy/class.

Lawful Basis for holding and using Client Information

The lawful basis under which I hold and use your information my requirement to hold your information for the following legal reasons 

As I hold special category data (i.e. health related information), the Additional Condition under which I hold and use this information is: for me to fulfil my role as a health care practitioner bound under the AoR Confidentiality as defined in the AoR Code of Practice and Ethics. 

What information I hold and what I do with it

I will NOT share your information with anyone else (other than within my own practice, or as required for legal process) without explaining why it is necessary, and getting your explicit consent.

Reflexology

In order to give professional reflexology treatments, I will need to ask for and keep information about your health. I will only use this for informing reflexology treatments and any advice I give as a result of your treatment. The information to be held is:

• Your contact details
• Medical history and other health-related information (which I will take from you at first consultation)
• Treatment details and related notes (which I will take after each consultation)

Baby All in One Classes

In order to teach you the techniques for you to use with you baby I will ask you for 

• Your contact details
• Any relevant medical history and other health related information for your baby (which will be requested on the booking form)
• Any changes during the duration of the course to be notified as appropriate so techniques can be adapted if required.

Hypnobirthing

In order to teach you the techniques I will ask you for 

• Your contact details
• Any relevant medical history relating to the pregnancy
• Any changes during the duration of the course to be notified as appropriate.

How Long I Retain Your Information for

I will keep your information for the following periods

  Your data will not be transferred outside the EU without your consent.  

Protecting Your Personal Data

I am committed to ensuring that your personal data is secure. In order to prevent unauthorised access or disclosure, I have put in place appropriate technical, physical and managerial procedures to safeguard and secure the information we collect from you.

I will contact you using the contact preferences you give me in relation to:

• Appointment/class times
• Information or information related to your health if required
• Specific handout / notes from class to help with learning from classes.
• Special offers and promotion (you may unsubscribe from this at any time)

 Your Rights

 GDPR gives you the following rights:

• The right to be informed:
  To know how your information will be held and used (this notice).
• The right of access:
  To see your therapist's records of your personal information, so you know what is held about you and can verify it.
• The right to rectification:
  To tell your therapist to make changes to your personal information if it is incorrect or incomplete.
• The right to erasure (also called "the right to be forgotten"):
  For you to request your therapist to erase any information they hold about you
• The right to restrict processing of personal data:.
  You have the right to request limits on how your therapist uses your personal information
• The right to data portability: under certain circumstances you can request a copy of personal information held electronically so you can reuse it in other systems. 
• The right to object:.
  To be able to tell your therapist you don't want them to use certain parts of your information, or only to use it for certain purposes.
• Rights in relation to automated decision-making and profiling.
• The right to lodge a complaint with the Information Commissioner's Office:
  To be able to complain to the ICO if you feel your details are not correct, if they are not being used in a way that you have given permission for, or if they are being stored when they don't have to be.

 Full details of your rights can be found at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/. 

 If you wish to exercise any of these rights, please use the contact details given above.

 If you are dissatisfied with the response you can complain to the Information Commissioner's Office; their contact details are at:  www.ico.org.uk

THERAPIST'S RIGHTS

Please note:

• if you don't agree to your therapist keeping records of information about you and your treatments, or if you don't allow them to use the information in the way they need to for treatments, the therapist may not be able to treat you or teach you the classes. 
• Your therapist has to keep your records of treatment for a certain period  as described above, which may mean that even if you ask them to erase any details about you, they might have to keep these details until after that period has passed
• Your therapist can move their records between their computers and IT systems, as long as your details are protected from being seen by others without your permission.